Accounting Services Unit

Payroll – We are responsible for processing bi-weekly payrolls for an estimated 900 employees. This important function includes direct deposits for pay, additional insurance coverage, deferred compensation, and directed checkages for child support, etc. We process W-2’s for our employees and W-9’s and 1099’s for contractor services. We pay the employer FICA and Medicare to IRS and Florida Retirement to the state’s Department of Revenue.

Accounts Payable – We pay the agency’s vendors within the State prescribed timeline of 45 days (actually about 2 weeks). We also handle Employee travel reimbursement, tuition reimbursement, and agency credit card payments. We process in excess of 800 non-payroll related checks per month, averaging over $1.3 million.

Cash Receipts – We process cash received from retirees for health insurance, miscellaneous reimbursements from state agencies, and donations from citizens and organizations.

Jail Canteen Accounting- we handle the finances of the Jail Inmate Welfare Fund and Canteen.

General Ledger Accounting – We perform governmental accounting for the Agency. We prepare MCSO Balance sheets, Financial statements, and Bank reconciliations on a regular basis. We are audited each year by an outside CPA. Our financial statements are incorporated into the County’s Comprehensive Annual Financial Report (CAFR)

Budget Preparation and Execution – We prepare the agency’s annual budget for submission to the Marion County Board of County Commissioners. Our current budget is $186,741,912 and covers the Jail, Bailiffs at the courthouse, the County’s Emergency Management Department, and the County’s Community Policing. Budget revisions, either amendments to existing budgets or additions, are coordinated with the County’s Budget Office and the BOCC. Budget execution is monitored and reported monthly to the Sheriff’s senior staff.

Performance Measurement – We value the trust that our citizens put in us to spend their treasure wisely. We monitor key processes to ensure that we are efficient and effective in our stewardship.

These are just a sample of the things that are monitored and maintained daily by the Fiscal Division staff. If you have any questions or need further information about any of these services, please feel free to contact us.