RECORDS

The Records Division is comprised of 9 employees, to include a receptionist, a switchboard operator, a mail courier, clerks and a Records Manager. The Records Division is open to the public from 8:00 AM until 5:00 PM Monday through Friday, with the exception of Wednesday when it closes at 4:00 PM. The Records Division is also closed on holidays. Services requiring payment stop at 4:30 PM, daily. Fingerprinting hours are from 8:00 AM until 4:30 PM those same days.

The Central Records Division is responsible for the dispersal and filing of all incoming reports and paperwork, and overseeing the retention and disposal of records, as well as maintaining case files on law enforcement cases. Records employees also assist the public with local criminal background checks, copies of reports, fingerprinting, registering felons, data entry of tickets, distribution and posting of agency mail and assisting victims, witnesses and others seeking information contained in central record files in accordance with the public records law.

*NOTE: Records maintained are for the Marion County case files only. If you are seeking records from other agencies, you must contact those agencies directly.

Public Records Requests

Public records requests made pursuant to the Public Records Act (Florida Statutes Chapter 119) will be accommodated. If you would like to read Florida Statutes Chapter 119, click here. 

For purposes of s. 119.12, Fla. Stat., Brittany Colbert, the MCSO Central Records/S.T.A.R. manager, is designated as the agency’s records custodian. Her contact information is as follows:

Phone: 352-732-8181

Email: Records@marionso.com

Mailing Address:

Marion County Sheriff’s Office

Attention: Records

PO Box 1987, Ocala, Florida, 34478

or 692 NW 30th Avenue, Ocala, Florida, 34475

Requests and Fulfillment 
Public records held by the MCSO are available upon request for inspection or copying pursuant to Chapter 119, Florida Statutes, and Article I, s. 24 of the State Constitution. Unless otherwise specified in your request, copies of records will be provided in paper form.

Costs 
Fees for copies of public records are established in law. Depending upon the record, fees for copies may be either specific to the MCSO or may be based on the general fees established in the Public Records Act. Some fees are as follows:

FEES FOR THE REPRODUCTION OF ALL PUBLIC RECORDS

A. Fees to be paid:

1. Case report copies - $ 0.15 per page

Any victim or reporting person will receive requested documents upon availability of release at no charge providing valid photo identification

2. Certified copies - $1.00 per copy; unless every page is requested to be certified then $1.00 per page

B. Fingerprint Services:

1. There will be no charge for Marion County residents.

2. Fingerprint services will not be provided for non-Marion County residents.

3. Concealed Weapons Permits – Fingerprint services for concealed weapons will be provided to Marion County residents only, at no cost to them.

C. Notary services will be a $5.00 fee, per notary stamp.

D. Background checks

1. There will be an initial $5.00 fee for background checks. There will be an additional fee of $1.00 for each additional name, i.e. maiden name, hyphenated names, aka’s etc.). There will also be a $0.15 fee per printed page.

E. Clerical research fees are $20.00 for the first hour (minimum) for requests which are more than 15 minutes of clerical time. Additional research time is billed in increments of quarterly hours at $5.00.

1. 911 Audiotapes: Please contact Marion County Public Safety.

2. Video tapes – fees are based upon the current fiscal hourly rate for a Detective. This fee will include the cost of the video tape(s). The Forensics Unit does the billing for this.

3. Electronic Media – fees are based upon the current fiscal hourly rate for a Detective. This fee will include the cost of the media. The Forensics Unit does the billing for this.

4. Body and/or Dash Camera Footage – Please call the Body Camera Administrator at (352) 732-8181

Should you have any questions, please feel free to contact the Records Division at 352-732-8181 or email records@marionso.com

SHERIFF’S TELEPHONE AUTOMATED REPORTING SYSTEM (S.T.A.R.)

The Sheriff’s Telephone Automated Reporting System (S.T.A.R.) provides the function of allowing deputies and detectives to phone in or email a report to an operator directly from the field. The S.T.A.R. Division is comprised of 16 Operators, 1 Supervisor and 1 Manager. An operator’s daily duties consist of data entry, including live dictation, and accurate coding of crime data. All Operators must have an excellent grammar and spelling skillset and the ability to handle confidential information. One major goal of the S.T.A.R. Division is to reduce the amount of time a deputy/detective spends on paperwork.